Free Invoice Template Sample

Any business, corporation, manufacturing, trading or service providing company raises Invoices for the goods sold or any service offered. For example you may purchase machinery parts from a machinery dealer and for keeping the record of the sales transactions; the dealer would issue an Invoice for record keeping and reference. Through Invoice only, you will understand the terms and condition of the sales deal and due date of the payment. Both parties may keep the copy of the Invoice for their own reference and record.

The Invoice, thus raised contains all details, such as name of the company, against whom the Invoice is raised, date of the business transaction, product or service details, total items, total value of the goods sold and so on.

These reasons makes it necessary that an Invoice should be well articulated and written in professional style, whereby the customer or client is grasp the details of the business deal without any difficulty.

In general, an Invoice Template should be drawn up in the following order:

The Invoice Template can be divided into three parts and that includes:

1. Heading
2. Body
3. Footer

Invoice Heading:

1. Invoice word on the top
2. Company logo if any
3. Contact details of the organizations, such as name, address, telephone address, E. Mail address
4. Invoice serial number for reference and easy documentation
5. Company registration and tax registration number, if necessary
6. Client name and address.

Invoice Body

1. Product Details or Service provided
2. Total units
3. Name of the product
4. Individual and Total weight or measurement, if applicable
5. Individual rate or Service offered rate

Invoice Footer or Bottom

1. Full Value of the items sold or Services provided
2. Details of tax, if applicable
3. Payment modalities, such as cash, cheque, bank draft, wire transfer etc
4. Payment and other terms and conditions
5. Delivery and product related information
6. Signature space.

You can find innumerable number of Free Invoice Format from Internet, but you should select the right format, which is applicable to you.

Below given Free Invoice Format will help you in understanding and formulating your own Invoice:

Co. Logo

INVOICE

Name: ________________

Office No ______________

Street Name _____________

City/Town _______________

Phone No _________________

E. Mail: __________________

To,

Name ________________

Invoice Date: ______________

Street Name ________________

Invoice No.: _____________

City/Town ___________________

Reg. No.: _______________

S. No. Product Description Qty (Pcs.) Rate ($) Amount ($)

1

2

3

4

5

6

7

Total ($) ……….

GENERAL TERMS & CONDITIONS

Signature

Company Seal

 

				0.00
				0.00
				0.00
				0.00
Subtotal				0.00
Tax
Total Due				0.00

Make all checks payable to:

THANK YOU FOR YOUR BUSINESS!

The basic requirement of the Invoice Templates can be summed up as follows:

1. the Invoice should show heading, which you can design in such way that it can be used in flyers, brochures, quotations, price list and announcements for any number of times.
2. The company name Company name, Company address, Company telephone Number and email address should be explicitly shown in the Invoice.
3. The invoice should have serial number for easy documentation and record.
4. The issue date and payment due date should be mentioned in the Invoice
5. The company or business registration number is essential.
6. The customer or client detail should be included
7. Invoice should show, amount, which include charges for the service provided, cost of the product and gross due amount, any tax liability and so on.
8. Payment terms & conditions (due date, interest after due date, payment by cheque, draft, liquid cash, payable at, Bank detail etc.)
9. Signature

These are the main elements of any Invoice Templates.

InvoiceTemplates.net has many professionally made Invoice Templates, which you can use for your Invoice raising or drafting