Sales Invoice Form to Collect Your Payment

Invoices are the integral part of any business or service offering company, which helps the seller as well buyer to keep records of goods sold, purchased or services provided.

Definition

An invoice can be defined as a legal document, offered to a customer or client for the record of the purchases or service provided. The seller as well as buyer, both keeps the copy of the Invoice for ready reference. The Invoice also assists the parties to understand the amount due, payment due date or amount paid and other terms & conditions related to the sale or service transaction. The Invoice is raised against the customer or client after the sale deal is completed or service provided.

How to write an Invoice?

You may have sold the goods to a customer but do not know how to raise an Invoice. In such cases, you or your customer would not be able to keep the record of the transaction between you two. It would also be difficult to know the exact due date, when the amount is due or to be paid. For a healthy business relationship between a buyer and a seller, well articulated Invoice in a good format is essential.

The following details will help a seller to understand, what should be included in the Invoice:

An Invoice can be divided into three parts:

1. Heading
2. Body
3. Footer

Invoice Heading:
This part of the Invoice should contain Invoice word on the top, contact details of the organizations, such as name, address, telephone address, E. Mail address, Invoice serial number, company registration and tax registration number, if necessary and space for client name and address.

Invoice Body
This part of the Invoice should concentrate on details of items sold or service provided, total article – units, names, weight or measurement and individual rate.

Invoice Footer
The ending or footer part of the Invoice should mention, total amount of the articles sold, details of tax if applicable, payment modalities either by cash, cheque, bank draft, wire transfer etc, payment terms and conditions, delivery and product related information and signature space

Below given Sales Invoice template will help you make your own Invoice for your customers:

Invoice template

INVOICE
[Company Name]
[Company Slogan]					DATE:	mm/dd/20xx
[web address]					INVOICE #
					Customer ID
[Stress Address]
[City, ST  ZIP]
Phone: [000-000-0000]
Fax: [000-000-0000]
BILL TO:			SHIP TO (if different):
[Name]			[Name]
[Company Name]			[Company Name]
[Stress Address]			[Stress Address]
[City, ST  ZIP]			[City, ST  ZIP]
[Phone]			[Phone]
SALESPERSON	P.O. #	SHIP DATE	SHIP VIA	F.O.B.	TERMS
ITEM #	DESCRIPTION			QTY	UNIT PRICE		TOTAL
							0
							0
							0
							0
							0
							0
							0
							0
							0
							0
							0
							0
							0
							0
							0
				[42]	SUBTOTAL		0
Terms & Conditions					TAX RATE		0
1. Total payment due in 30 days					TAX		0
2. Please include the invoice number on your         check					S & H		0
3.Freights & Shipping charges are always     charged extra					OTHER		0
4.Goods once sold can not be returned back					TOTAL		0
					Make all checks payable to
					[Your Company Name]
If you have any questions about this invoice, please contact
[Name,Phone #, E-mail]