Accidents may happen from anybody. You may be driving a car and hit another car or your car may hit the wall, another car, gate or fence, when you reverse your car from the parking driveway. But, what can you do, if the property, you have damaged belongs to the owner of the commercial property, where you have your retail outlet? In order to redress your mistake, which has damaged the property of your landlord, you can immediately write a Damaged Property Apology Letter and assuage his feelings with an assurance of repair to the damaged portion.
When you damage a property, intentionally or unintentionally, you will have to bear the responsibility and bear the expenses for the repair of the damage. But, before carrying out the repair or calling your insurance, you need to write an Apology letter, explaining the damage and your willingness to get the damaged portion repaired. Your action would be highly appreciated by the injured party. For example, you are in a hurry to reach home after office hour and hurriedly reverse the car from the porch, but your rushing may dent the car of the landlord, which is standing near the parking gate. In such case, you need to carry out two functions simultaneously: 1. you should immediately write the apology letter to your landlord and inform him about the dent in his car. 2. Call up your insurance company and also inform them about the damage. But, in the mean time, it is also necessary that, you should take the photographs of the accident because, you might need them for the insurance people.
Your action of owning the responsibility of damage and carrying out of repairing will prevent any misunderstandings with the landlord and shows your sincerity. The offering of compensation will further pacify the landlord, which will help you in maintaining continued cordial relationship with the property owner.
But, it is also necessary that, you should be able to formulate Apology Letter with proper words and explanation of the incident. Well articulated letter always creates the desired effect on the reader.
Below given Damaged Property Apology Letter template will guide you, when you write your own letter to inform the landlord about the damage to his property:
Damaged Property Apology Letter template
[Company Name] _____________________
[Street Address]________________________
City_______________ State_______________ ZIP Code_________
Date (dd/mm/year)_____________
Ref: _____________________________ (Subject – Order Cancellation]
dated_______________
[Recipient Name]_______________________
[Street Address]_______________________
City_______________ State_______________ ZIP Code_________
Dear _____________________[Recipient Name]
I am very sorry and embarrassed that I knocked down your ___________(damage property) as I was backing out of your driveway last night. It was my carelessness that, I did not look around before reversing my car.
As the dent in your car needs repairing, I take the responsibility of getting it repaired. I have also called up my insurance company to access the damage, as my Car Insurance policy covers the cost of repairs.
Irrespective of the Insurance, I sincerely regret and apologize for my folly of damaging your car. I can understand the inconvenience caused to you with my action. I assure you to be much more careful, when I back out from the parking driveway in future.
Sincerely,
[Your Name]______________
[Title]____________________
Of course I will pay for the repair as soon as possible. Jane said that your home owner’s insurance policy may cover the damage, so she told me to wait until she had called the company. I’ll be glad to follow through on the repairs. It’s the least I can do. Thanks for putting up with me. I’ll be in touch.
Please accept my sincere apology for the damage I did to your car yesterday. Of course my insurance will completely cover the cost of repairs, but I know this will still cause you great inconvenience. I deeply regret my carelessness and the trouble this has caused you. You can be sure that I will be more careful in the future.
I am very sorry and embarrassed that I knocked down your fence post as I was backing out of your driveway last night. I know you had worked hard to get that fence built, only to have someone like me damage it. I offer no excuse. I simply wasn’t paying attention.
Of course I will pay for the repair as soon as possible. Jane said that your home owner’s insurance policy may cover the damage, so she told me to wait until she had called the company. I’ll be glad to follow through on the repairs. It’s the least I can do. Thanks for putting up with me. I’ll be in touch.
Please accept my sincere apology for the damage I did to your car yesterday. Of course my insurance will completely cover the cost of repairs, but I know this will still cause you great inconvenience. I deeply regret my carelessness and the trouble this has caused you. You can be sure that I will be more careful in the future.