In a business dealing it is common to make unintentional mistakes. Though, such mistakes may be due to various reasons, but they can harm your relation with your business associates, who may be customers, clients, business colleagues, tenants, landlords, owners and so on.
These reasons make it necessary that, whenever any error is occurred it should be rectified immediately. The most common mistakes in the business dealings includes
There are also numerous other problems, which are not intentional but have the possibilities to harm the cordial business relationship.
Now the question arises, how to rectify these mistakes? The best way to rectify them is to find the solution to the problem but, before opting for the right solution, it is necessary to send Apology Letter to the injured person. Such action can assuage the hurt feeling of the party.
For example, you may be late in your payments on due date. If you wait to intimate the lender, creditor or trader about the late payment, after he sends you the notice of payment then, you might be in the Back foot but if you inform him with Late Payment Apology Letter in advance, he may understand your problem and may offer you grace period for the payment.
These reasons make it necessary that Late Payment Apology Letter should be written in advance, citing reasons for delay in paying and mentioning the earliest date, when you can make the payments.
Below given Late Payment Apology Letter will help you, when you write your own late payment apology letter to your landlord or client:
Late Payment Apology Letter template: 1
template: 2
Late Payment Apology Letter tempalte -1
[Your Name]________________________
[Street Address]______________________
City_______________ State_______________ ZIP Code_____
Date (dd/mm/year)_____________
Ref: _____________________________ (Subject – Late Payment]
date_______________
[Recipient Name]___________________________
[Company Name]__________________________
[Street Address]___________________________
City_______________ State_______________ ZIP Code______
Dear _____________________[Recipient Name]
This is to inform you that the payments for Invoice No _______date________ for $__________, was due on_____________. But I am sorry to state that due to oversight on the part of our account department, we were not able to send you the payments for the said invoice on time.
We apologize for the mistake on our part and ensure that such errors will not happen again.
In the mean time, we are enclosing our cheque no.__________ date________ for $____________against the payment of your above referred invoice.
Sincerely,
[Your Name]________________
[Title]_____________________
Encl: One no. Check
Late Payment Apology Letter template – 2
[Your Name]_____________________
[Street Address]___________________
City_______________ State_______________ ZIP Code______
Date (dd/mm/year) _____________
Ref: ______________________(Subject – Order Cancellation]
date_______________
[Recipient Name]_____________________________
[Company Name]____________________________
[Street Address]_____________________________
City_______________ State_______________ ZIP Code______
Dear _____________________[Recipient Name]
This is to inform you that the payments for Invoice No _______date________ for $__________, was due on_____________. But I am sorry to state that due to yearly Account closing process, our Account department will be busy from ______date to __________date with the preparation of Yearly Final Account preparation. We will mail your cheque for the dues by _________ positively.
We apologize for the delay on our part and hope, that the late payments for your Invoice will not affect your dealings with us in future. In the mean time, we are enclosing our cheque no.__________ date________ for $____________against the payment of your above referred invoice.
Sincerely,
[Your Name]______________
[Title]____________________
Encl: One no. Check