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Employment & Personnel Letters for Effective Employment Communication

Employment & Personnel Letters are effective means of communication between an employer, perspective employer and the employees. These letters are inexpensive way of direct and effective communication and achieve many organizational goals. Through these letters, a HR departments or employer cover wide areas of employment relations including:

  • Resume receipt acknowledgment
  • Rejecting Job Seeker application
  • Job offer letter
  • Informing employee about promotion, salary increase etc.
  • Welcoming new employee
  • Performance appraisal
  • Acknowledgement of Job offer
  • Recommendation letters
  • Discipline an employee
  • Appreciation and accolade offering letters
  • Transfer letters etc.
  • Interview letters
  • Reference Letters

These Employment & Personnel Letters should be precise, legally sound and informative, which achieves the organizational goal of communication with the existing employee or perspective employee. These letters are also beneficial to the employer at the time of terminating the employment relationship because, the contents of the offer letter and other written communications with the employee come fruitful during court procedures.

Among these Employment & Personnel Letters, the offer letter is important and the employer should include disclaimer in the offer letter, when the contract with the employee is created. Different states have different provisions regarding the employment contract, which makes it necessary that the disclaimer should be made in conjunction with the specific state requirements.

Below given Job Offer Letter Sample will help you understand the nature of Employment & Personnel Letters and how HR department of a company or employer communicate with the employee:

Global Technical Services

Kings Lane,

Vilely, CA 72439 (135) 312-2628
globaltech.services@gmail.com

August 1, 2009
Bill Hickok
Houston, Texas
(315) 537-5295

Dear Bill Hickok,
JOB OFFER

Global Technical Services is pleased to offer you a job as a Senior Engineer. We trust that your knowledge, skills and experience will be among our most valuable assets.
Should you accept this job offer, per company policy you’ll be eligible to receive the following beginning on your hire date.

  • Salary: Annual gross starting salary of $60,500, paid in biweekly installments by your choice of check or direct deposit
  • Performance Bonuses: Up to three percent of your annual gross salary, paid quarterly by your choice of check or direct deposit
  • Stock Options: 500 Global Tech. stock options in your first year, fully vested in four years at the rate of 110 shares per year
  • Benefits: Standard, Global Tech., provided benefits for salaried-exempt employees, including the following
    • 401(k) retirement account
    • Annual stock options
    • Child daycare assistance
    • Education assistance
    • Health, dental, life and disability insurance
    • Profit sharing
    • Sick leave
    • Vacation and personal days

To accept this job offer:

  1. Sign and date this job offer letter where indicated below.
  2. Sign and date the enclosed Non-Compete Agreement where indicated.
  3. Sign and date the enclosed Confidentiality Agreement where indicated.
  4. Sign and date the enclosed At-Will Employment Confirmation where indicated.
  5. Mail all pages of the signed and dated documents listed above back to us in the enclosed business-reply envelope, to arrive by Wednesday, August 20, 2009. A copy of each document is enclosed for your records.
  6. Attend new-hire orientation on Monday, September 01, 2009, beginning at 8:00 AM sharp.

To decline this job offer:

  1. Sign and date this job offer letter where indicated below.
  2. Mail all pages of this job offer letter back to us in the enclosed business-reply envelope, to arrive by Wednesday, 20th August, 2009.

If you accept this job offer, your hire date will be on the day that you attend new-hire orientation. Plan to work for the remainder of the business day after new-hire orientation ends. Please read the enclosed new-hire package for complete, new-hire instructions and more information about the benefits that Global Tech offers.
We at Acme hope that you’ll accept this job offer and look forward to welcoming you aboard. Your immediate supervisor will be Tom Garry, Engineering Department Manager. Feel free to call Tom or me if you have questions or concerns. Call the main number in the letterhead above during normal business hours and ask to speak to either of us.

Sincerely,

[Signature]

Robert Redford
Recruiting Officer, Human Resources
Enclosures: 8