Personnel and HR Forms, Employment History of an Employee

When an employee is hired, it becomes necessary to keep various employee related information for proper documentation and filing. For maintaining new employee related documentations, a Personnel file is created by the HR department of the organization, where all documents and forms concerning to the employee are kept for reference and record keeping..

Developing such Personnel and HR Forms file is also beneficial for numerous legal necessities and protects both the employer and employee legally during any disputes in future date.
Personnel and HR Forms File should contain following forms and documents:

• Hiring details: Hiring Date, Salary, employment duration and nature, Employment application, cover letters, and resume or references, Offer letters and signed agreements or contracts and other materials.                                           
• Form I-9 : US citizenship proof, which is mandatory as per federal law,- Proof of U.S. citizenship verification such as birth certificate, driving license or any other identification documents
• W-4 Form for federal income tax.
• Employee signed Form verifying the worker has read the Hand Book of the company and understands all policies and procedures of the company.
• Emergency contact information form with name, address and contact numbers of individuals, in case of some emergency or eventuality.
• Licenses, Certifications and Continuing education
• Accolades, Awards and recognition letters
• Performance management, including disciplinary notices
• Dismissal, Resignation and Termination letters                              
• Employee job duties, responsibilities and job description form.
• Form showing employee probation period objectives, conditions and details, including permanent employment provision.
• Medical and Insurance details
• Training records
• Performance evaluation details

The personnel file of the employee is confidential, which demands keeping it under safe keeping. Through Personnel and HR Forms files, the employee understands his rights and what is expected from him in the organization such as duties, responsibilities, performance level and others. The employer recognizes, what are the right of the worker and what he can expect from the worker till he is in the employment of the company. The employer can also safeguard his interest through these records, at the time of disputes or court petitions.
Below given form is proof for receiving the Hand Book of the company to understand the history, rules and procedures of the company by the employee. This form is duly signed by the employees and return to the HR department, with the acknowledgement that they have read and understood the Hand Book of the company. This form is also testimony, that the employees have read the rules and procedure of the company and agrees with the terms of the company. Similar other forms related to employees are included in Personnel and HR Forms file.

           Acknowledgment of Receipt of Employee Handbook

The Employee Handbook describes important information about _____________COMPANY NAME, and I understand that I should consult the Human Resources Department regarding any questions not answered in the Employee Handbook.

Since the information, policies, and benefits described here are necessarily subject to change, I acknowledge that revisions to the Employee Handbook may occur. All such changes will be communicated through official notices. I understand that revised information may supersede, modify, or eliminate existing policies.

Furthermore, I acknowledge that this Employee Handbook is neither a contract of employment nor a legal document. I have received the Employee Handbook and I understand that it is my responsibility to read and comply with the policies contained in this Employee Handbook and any revisions made to it.

Employee’s Name (printed): ______________________

Employee’s Signature:___________________________

Date:_____________________