Employment Agreement is an agreement between an employer and employee, middle and senior level staffs, which contains the terms and conditions, covering the whole employer and new employee relations. These Agreements explains clearly, what is expected from each party (employer and employee), rights and responsibilities of the workers. Due to the list of terms and conditions, it is necessary that an employee should read the agreement thoroughly before signing it.
Employment Agreement – Short Form is not so complicated and long as Employment Agreement – Long Form, but it still contains terms and conditions binding to both the employer and employee. Through such contract the employer understand his duties and responsibilities toward the employee and employee understand his duties and what the employer expects from him. The agreement also contains among other things details about basic duties, salary, and benefits.
Employment Agreement – Short Form contents:
Below given template of Employment Agreement – Short Form, will assist you in formulating your own employment agreement:
Employment Agreement – Short Form template
THIS AGREEMENT is made on the [insert day] day of [insert month] [insert year]
BETWEEN:
[Insert Employer’s Name], the "employer"
AND
[Insert Employee’s Name], the "employee"
WHEREBY IT IS AGREED as follows:
1. Interpretation
Unless the context otherwise admits words importing one gender shall include all other genders and words importing the singular shall include the plural and vice versa.
2. Period of Service
The employee’s period of service commenced on the [insert day] day of [insert month] [insert year]. No employment with a previous employer shall count as part of the period of continuous service.
3. Job Title and Description
The employee will be employed by the employer in the position of [Insert employee's job title]. The employee’s job description and duties will consist of the following, [Insert a full description of the employee’s job and duties]. These duties may change and develop over time. Therefore the employer reserves the right, upon giving reasonable notice, to require the employee to perform other duties within the employee’s capability.
4. Place of Work
The employee shall work at the employer’s offices at [Insert workplace address] and at such other places as the satisfactory discharge of his duties shall require and shall if required, temporarily assist at any other office held by the employer now or in the future.
5. Hours of Work
The employee’s normal hours of work and the time allowed for lunch or break periods shall be as per Schedule 1. In addition the employee shall on reasonable prior request by the employer be required to work such hours outside his normal working hours, as the employer considers necessary to meet the needs of the business with no entitlement to additional payment unless otherwise agreed. For the avoidance of doubt, the employee shall not be required to work in excess of the working week as set out in the Working Time Regulations 1998 (as amended), unless agreed in writing that this limit should not apply.
6. Probationary Period
The employee shall work for a trial period of [Insert length of trial period, e.g. one month] and this shall be the probationary period. The employment may be terminated by the employee or employer on [Insert amount of notice, e.g. one week] notice in writing at any time during or at the immediate end of the probationary period or by payment in lieu of notice. If the employer deems it appropriate this probationary period may be extended by giving notice to the employee in writing.
7. Salary
7.1 The employer shall pay the employee a gross salary of [Insert amount in words and number] per year paid [Specify - weekly in arrears/monthly in arrears] on [Specify day of the week or day in the month] and subject to review according to a satisfactory assessment as set out in clause 8 below. There is however no contractual entitlement to any increase in the employee’s basic salary. Any changes to salary will be notified to the employee in writing.
7.2 An itemised pay statement of the employee’s earnings and deductions will be given at the time of payment.
8. Assessments
The employer will assess the employee after the first [Insert period, e.g. three months] of his employment and then every [Insert period, e.g. twelve months] thereafter.
9. Deductions
The employer reserves the right to make deductions from the employee’s salary as follows:
9.1 Where the employer has overpaid the employee for any reason.
9.2 Where the employer suffers loss by failure of the employee to follow instructions or exercise diligence.
9.3 If the employee causes damage to the employer’s property the value of replacement or repair shall be deducted.
9.4 If the employee leaves the employer’s employment without giving the required notice the value of the employee’s pay for the notice period will be deducted.
9.5 If the employee enters the employer in to any contract without authority the value of any loss will be deducted.
9.6 When the employee leaves the employer they will deduct any overpayments, advances and holiday pay taken in excess of the employees pro rata allowance.
A further heading of the Agreement is given below, which can be elaborated as and when required by the employer:
10. Expenses
11. Holidays
12. Sickness and Disability
13. Pension
14. Notice
15. Grievance and Disciplinary Procedure
16. Retirement
17. Severability
18. Prior Agreements
19. Jurisdiction
20. Particulars of Employment
SCHEDULE 1
SCHEDULE 2
AMPLIFICATION OF TERMS OF EMPLOYMENT
REQUIRED INFORMATION
SIGNED (for and on behalf of):
[Insert employer name]
[Insert name of person signing on employer's behalf]
[Insert their position]
Signature:
SIGNED by the employee:
[Insert employee's name]
Signature: