You may be visiting another city for business purpose and to ease your traveling there, you may rent a car or SUV for your use. The car may be rented for a single days or more than one day.
But, it is wise to remember that, there are certain points, clauses and terms & conditions in the Vehicle Rental Agreement, which is applicable to both Car Renter and Renting parties. Thus, it becomes necessary that, both parties should enter into legally written valid Contract, which is binding on both parties and can be produced in the court for any disputes.
The basic feature of Vehicle Rental Agreement includes following provisions:
It is also necessary to understand that the person renting the vehicle should be majority age as stipulated by the federal and state law. He should produce valid driving license before renting the car.
The renter should also remember that, he/she should read the Contract in detail to understand the points mentioned in the Agreement, because certain points might be detrimental to his interest and may work against him during any disputes.
If you are renting any vehicle for your use, you can download below given Vehicle Rental Agreement and print it for your own use.
Car Rental Agreement
1. THE PARTIES TO THIS AGREEMENT ARE:
1.1 THE OWNER:
First Name(s):__________________________
Surname:______________________________
Identity / Social Security or Other (Specify) number:_____________________
Address:______________________________
1.2 THE RENTER:________________________
First Name(s):____________________________
Surname:_________________________________
Identity / Social Security or Other (Specify) number:____________________
Address:
____________________________________
____________________________________
___________________________________
The parties choose the above stated addresses as their physical addresses at which legal proceedings may be instituted.
2. THE OBJECT OF THE RENTAL IS:
2.1 Type of Vehicle:____________________________
2.2 Make and Color:___________________________
2.3 Model:___________________________________
2.4 Year:____________________________________
2.5 Registration Number: ________________________
2.6 Engine Number:____________________________
2.7 Vehicle Identification Number (VIN): ___________________
2.8 Passenger Capacity:________________________________
2.8 Rated Weight Carrying Capacity:______________________
2.10 Odometer Reading at beginning of Rental Period:_____________
3. CONDITION OF VEHICLE:
3.1 The Owner states that to the best of his knowledge and belief that above-described vehicle is in sound and safe condition and free of any known defects or faults which would affect its safe operation under normal use.
4. QUALIFICATIONS:
4.1 The Renter states that he / she is physically and legally qualified to operate the above-described vehicle.
5. RENTAL PERIOD:
The Owner agrees to rent the above-described vehicle to the Renter for the following period:
5.1 Starting Date: _____________________
Time: ____________________
(a.m. / p.m.) 5.2 Ending Date:________________
Time: ____________________(a.m. / p.m.)
6. RENTAL RATE:
6.1 The Renter hereby agrees to pay the owner at the rate of __________ per day or portion thereof AND / OR at the rate of___________ per kilometer for the use of the above-described vehicle.
6.2 All fuel used shall be paid for by the Renter.
7. EXCLUSIONS:
7.1 The rented vehicle shall not be used to carry passengers or property for hire.
7.2 The rented vehicle shall not be used to carry passengers in excess of the capacity stipulated in 2.7 above.
7.3 The rented vehicle shall not be used to carry passengers, goods or materials in excess of the rated weight carrying capacity of the vehicle as stipulated in 2.7 and 2.8 above.
7.4 The rented vehicle shall not be used to carry passengers other than in the interior or cab of the vehicle.
7.5 The rented vehicle shall not be used to push, propel or tow another vehicle, trailer or any other thing without the written permission of the Owner.
7.6 The rented vehicle shall not be used for any race or in any competition.
7.7 The rented vehicle shall not be used for any illegal purpose.
7.8 The Renter shall not operate the vehicle in a negligent manner.
7.9 The rented vehicle shall not be operated by any other person other than the Renter stipulated in 1.2 above without the written permission of the Owner.
8. INSURANCE:
8.1 The Renter hereby agrees that he / she shall be held fully responsible for any and all loss of or damage to the vehicle or equipment during the term of this Car Rental Agreement whether caused by collision, fire, flood, vandalism, theft or any other cause, except that which shall be determined to be caused by a fault or defect of the vehicle or equipment.
9. DEPOSIT:
9.1 The Renter further agrees to make a deposit of _____________ with the Owner, said deposit to be used, in the event of loss of or damage to the vehicle or equipment during the term of this Car Rental Agreement, to defray fully or partially the cost of necessary repairs or replacement.
9.2 In the absence of damage or loss, said deposit shall be credited toward payment of the Rental Rate and any excess shall be returned to the Renter.
10. RETURN OF VEHICLE:
10.1 The Renter hereby agrees to return the above-described vehicle to the Owner at the physical address listed in 1.1. not later than________________
11. JURISDICTION:
11.1 The parties consent to the jurisdiction of the magistrate’s(other_________________) court for the district of _______________________
Signed at_________________on this_____day of_____________20____
OWNER: _______________________
RENTER: _______________________