Write Your Own Termination Letter for Employee Dismissal
There are various reasons, why an employer uses Termination Letter against the employees. These factors include, poor performance, misconduct, negligent and so on. But offering a Termination Letter is not so simple, as there is Employment Law, which protects the right of the employees and carries stipulations, which should be carried forward for employees’ relations.
Again, the employer may be at the receiving end, if the terminated ex-employees or dissatisfied employees creates any disputes, which bears penalty for the employer in Employment Law. These reasons make it necessary that, while terminating the service of the employee, the employer should consult labor experts and fully comply with the Employment Law.
The terminations of the employee are mainly due to not performing well, act of misconduct and redundancy. But before offering the termination letter, it is wise to consult company labor experts, trade unions, informing employee of his right to appeal against the termination, provide at least the minimum statutory notice periods and remuneration.
Basically, there are two types of Termination Letter offered to the employees and that includes:
- Termination Letter – For Cause: This termination letter is given to the employee for a cause, such as “poor work quality”. The work of the employee may not be up to the standard or mark. His work performance quality may be poor, which demands the immediate termination from the employment.
- Termination Letter – Unsatisfactory Probationary Period: In this case, the main reason for giving Termination Letter is for situations, where the employee was given sufficient time or probationer period to prove his skill or work performance but failed to meet the desired expectations of the employer regarding his work performance.
The employee Termination letter should start by summarizing the working history of the employee with the company and reasons, which has been compelled for his termination or dismissal. If the reasons are more than one or many then instead of going in detail, main point can be mentioned. The letter should show honesty and truthfulness of the employer and not any ill conceived design for the termination. He should be compliant and compassionate and within the legal parameter for termination.
The following Termination Letter Template and Termination Letter Sample would help you in writing your own employee Termination Letter:
Sample Termination Letter Template
Date
Employee Name
Street Address
City, State, Zip
Dear (Employee Name);
For reasons discussed with you, you have not (successfully completed your training period, complied with previous attempts to correct unacceptable behavior, demonstrated that you are willing to comply with stated rule and regulations, complied with attendance requirements, etc.); therefore, your employment with (Parish) will terminate (Date of Termination).
The following data outlines your benefit information:
(Employer should state benefits owed or extended to the terminated employee. Such things to be considered are up to the Employer to determine such as:
- Compensation accrued since last pay period
- Pay for unused vacation or sick leave if applicable
- Medical/Dental coverage, limitation, or option to continue coverage.
- Pension Benefits (if applicable)
- Life Insurance
- Unemployment compensation (if available)
Verification of Employment:
All requests for employment verification will be directed to (the pastor, appropriate office). All such inquiries will be limited to verification of date of hire, date of termination, and job title.
Items to Return to (Parish):
Please be sure to return all keys, credit cards (if applicable) and any additional property belonging to (Parish / organization).
Please contact this office if your have additional questions regarding these benefits.
Sincerely,
Sample Termination Letter:
Date 16th March, 2009
Robert Redford
1632, Queen Park,
Dallas, Texas 754321
Dear Mr. Robert,
You have been given 4 disciplinary notices during last 6 months and personally been told about your behavior, which was not in consistent with the proper corporate culture. Further, you were late coming to the workplace for 15 times and that also without proper prior intimations and numerous deadlines.
As you are aware, we in this company follow the principal of offering best services to our client and any delay in non delivery of such services may make them look elsewhere for their work assignments. You have never tried to understand the importance of the client services and demonstrated an unacceptable pattern of behavior, which has compelled us to discontinue your service henceforth.
The dismissal decision is effective immediately. You will be paid two months grace salary as compensation and is been advised to clear your desk, handing over official documents and keys.
You can also fully rely on us for keeping your dismissal as company internal matter and would remain strictly as company matter.
We assure, you that in future, any company searching for reference about you, shall be provided with only your title, position and working duration with us.
We wish you success in your future career. .
Sincerely,
David Robert
Company Seal